AGREEMENT RELATING TO
INCLUSION IN THE ORGANISED TRAINING OF RESEARCHERS
AT THE
INTRODUCTION
This
Agreement is pursuant to the Norwegian Council for Higher Education’s Standard
Regulations for the degree of Philosophiae Doctor (PhD) of
This
Selection Agreement has been drawn up in accordance with those pieces of
legislation and regulations which relate to the training of researchers (the
Act relating to universities and colleges of 1995, the University of Bergen’s
rules relating to the degree of Philosophiae Doctor of 12 June 2003, with the
adjustment of 21 October 2004, the Civil Service Act and its accompanying
regulations and the Public Administration Act) and refers to the current
provisions contained in the regulations.
The
Selection Agreement consists of three parts:
Part A, General part, to be
filled in for all candidates who have been accepted to participate in a
training programme for researchers. The
contractual parties in Part A are the PhD candidate and the institution at the
faculty and institute/basic unit.
Part B, Agreement relating to professional
supervision in respect of the training of researchers, shall be
filled in for all candidates who have been accepted to participate in a
training programme for researchers. The
contractual parties in Part B are the PhD candidate, the supervisor(s) and the
basic unit/institute.
If a
candidate has several formal supervisors, Part B of the Agreement shall be
entered into in respect of all supervisor combinations.
Part C, Agreement between external institutions
and the university relating to the implementation of training for researchers, to be
filled in only for those candidates who either receive external funding, or who
are working for an institution other than the researcher training institution
to which the candidate is associated.
This Agreement can also be used for candidates who work at an
institute/faculty/institute centre other than the one to which the candidate is
associated through Part A of the Selection Agreement.
If a
candidate is associated with two external institutions, an external funding
institution and an institution providing a place of work, an agreement shall be
entered into for each of any such external parties.
A reference is also made to
the Application Form for admission to organised research training, and the
information given there.
AGREEMENT RELATING TO INCLUSION IN THE ORGANISED
TRAINING OF RESEARCHERS
AT
THE
THE AGREEMENT CONSISTS
OF PARTS A, B AND C
PART A: GENERAL PART
SECTION 1
OBJECT
This
Agreement shall apply to candidates who have been accepted to participate in
the organised training of researchers following individual decisions made by
the Selection Committee. The object of
the Agreement is to secure the completion of the training of researchers, and
the rights and obligations of the regular parties during implementation, within
the framework of legislation, regulations and the selection resolution.
SECTION 2
SELECTION RESOLUTION
The Agreement has been entered into between:
Candidate: ______________________________________________________________________
who _________(date) has been
included in the PhD study
at ________________________________________________________/(
institution and faculty)
___________________________________________________________(basic unit)
SECTION 3
DURATION OF THE AGREEMENT
The
Agreement applies w.e.f. _________________________
until_________________________.
The period
covered by the Agreement shall be extended automatically for leave which is
supported by legislation, the main collective wage agreement or the main
agreement relating to state employees.
For candidates linked to the quota programme or to the NUFU, the period
covered by the Agreement shall be regulated in accordance with special
agreements.
In special
cases the Agreement may be terminated before the agreed date, c.f. Section 5 of
the regulations relating to PhD degree.
SECTION 4
PLAN FOR TRAINING MODULE AND THESIS
The
training plan for researchers is to be found in those requirements specified in the regulations
relating to PhD degrees at the
Any
amendments to the candidate’s approved plan for the training module or research
work/project shall be presented the department for written approval.
SECTION 5 TRAINING SUPERVISION
A separate
agreement shall be entered into relating to professional supervision during the
training of researchers, cf. Part B. Any
amendments to the Supervision Agreement will be shown in Part B.
SECTION 6
FUNDING AND APPOINTMENTS DURING THE TRAINING OF RESEARCHERS
The
training of researchers shall be implemented in conjunction with the funding
and appointment terms and conditions specified below:
Funding (tick off): Appointment:
□ Scholarship/loan: □ Private
funding: □
The candidate has been funded by (institution/funding source):
________________________
for the period commencing ________________________ until
___________________________ .
Funding-related conditions, if relevant:
_______________________________________________
__________________________________________________________________________.
Appointment to post
(tick off): without duties:
□ with duties: □
The candidate has been appointed to a post as: ________________________________________
at _____________________________________________________________
(institution).
Conditions relating to appointments with duties:
Duties to be undertaken at: ____________________________________________
(place of work)
Duties undertaken as a percentage of working hours:
______________________________ %
Other appointment-related conditions:
______________________________________________.
Where an
appointment has been made to a post and the university is the employer, a
separate agreement shall be entered into which regulates the working
conditions. Otherwise the guidelines
relating to appointments to posts as scholarship holders at universities and
colleges, determined by the Ministry of Cultural and Scientific Affairs on
SECTION 7
PLACE OF WORK
The
candidate shall be provided with a place of work
at_________________________________
(institute/basic
unit/external institution).
SECTION 8 EQUIPMENT
The
candidate shall have at his/her disposal the necessary equipment for
undertaking the research project, as specified in the regulations relating to the
PhD degree.
The
university shall enter into special agreements relating to the right to use
equipment by candidates who received external funding or who work outside the
institution. The obligation of the university/external
institution to make any necessary equipment available to such candidates is
shown in Part C.
The
university shall enter into special agreements with funding sources/units
and/or anyone making a job available, in respect of other special operating
expenses, see Part C of this Agreement.
Other special conditions:
______________________________________________________
____________________________________________________________________________
SECTION 9
FINAL PROVISIONS
This
Agreement has been entered into within the framework of those rules which
relate to the training of researchers at any one time. The parties have each received an original
copy of the Agreement. The university’s
original copy shall be filed at the faculty.
_______________________________, date _____/_____ 20_____.
_______________________________
_________________________________
PhD candidate basic unit/institute
________________________________________________________________________
AMENDMENTS
TO AND PRECISE DEFINITIONS OF THE AGREEMENT
The
following amendments/precise definitions have been included in the Agreement:
______________________,
date _____/_____ 20_____.
______________________ _______________________ _______________________
PhD candidate basic
unit/institute faculty
AGREEMENT RELATING TO INCLUSION IN THE ORGANISED
TRAINING OF RESEARCHERS
AT
THE
THE AGREEMENT CONSISTS
OF PARTS A, B AND C
PART B: AGREEMENT RELATING TO PROFESSIONAL
SUPERVISION IN RESPECT OF THE TRAINING OF RESEARCHERS
If the candidate has appointed more than one supervisor, this form shall
be signed by all the supervisors concerned.
SECTION 1 OBJECT
This Agreement relates to the
supervision of a research project the following candidate:
___________________________________________________________________________,
and professional follow-up of the
agreed plan relating to the training of researchers (cf. Section 4 of Part A).
The Agreement determines the rights
and obligations of the parties in respect of supervision during the period
covered by the Agreement.
SECTION 2 CONTRACTUAL PARTIES
The contractual parties are the PhD
candidate, the supervisor(s) and the institute/basic unit. The appointed main supervisor during the
period covered by the Agreement is:
_____________________________________________________
(name)
_____________________________________________________
(from basic unit/institution)
The appointed internal joint-supervisor(s)
during the period covered by the Agreement
is/are:_____________________________________________________ (name)
_____________________________________________________
(from basic unit/institution)
Appointed external supervisor(s) during
the period covered by the Agreement is/are:
_____________________________________________________
(name)
_____________________________________________________
(from basic unit/institution)
SECTION 3 TRAINING PLAN
Supervision is based on a plan for
the training of researchers, included in the candidate’s application for
selection.
SECTION 4
DUTY TO REPORT AND PROVIDE INFORMATION
The
candidate and his/her supervisor shall mutually undertake to keep each other
informed about all matters which could have a significant bearing on the
implementation of supervision. The
parties shall undertake to actively follow up any matters which could result in
the possibility of supervision not being undertaken as agreed, as specified in
§ 4.4 in the PhD regulation.
The
candidate shall undertake to submit progress reports in accordance with the
provisions contained in the PhD regulations.
SECTION 5
THE DUTIES OF THE CANDIDATE AND THE SUPERVISOR
The supervisor shall provide advice
concerning the formulation and delimitation of the thesis and research
questions in the research project which constitutes the basis for the research
programme, and together with the candidate, shall consider which hypotheses and
methods may be suitable. The supervisor shall also help the candidate find
specialist literature and basic data sources (libraries, archives, etc.), and
discuss the plan and execution of the paper (outline, writing style, documentation
etc.)
The supervisor undertakes to monitor the progression in the candidate's
work and to assess this in relation to the work schedule, as well as to discuss
the candidate's results and how these should be interpreted. The supervisor
shall also assist in introducing the candidate to relevant academic environments
and provide guidance on questions of research ethics related to the
dissertation.
The supervisor may be co-author of parts of the dissertation when this
is contributory to the candidate's efforts and is in keeping with the rules in
force on co-authorship in the academic field in question and with the
principles of research ethics.
The doctoral candidate undertakes to submit drafts of parts of the
dissertation to his/her supervisor, every six months at least, in accordance
with what has been agreed under § 4.4. Parts of the dissertation may also be
presented in connection with a seminar.
The candidate shall also inform his/her supervisor of practical matters
which are of considerable importance for the progression of the doctoral degree
project and/or for the research programme.
In
his/her work, the candidate also undertakes to comply with the ethical
standards in research which apply to the academic field in question.
SECTION 6
PhD PROJECTS INVOLVING SEVERAL RESEARCH GROUPS, FACULTIES OR DEPARTMENTS
When work on a PhD thesis involves
several professional circles, or when different professional circles serve as
the place of work at which work on the thesis is carried out, professional
credits and any financial outgoings incurred by the individual professional
circles shall be incorporated in a separate agreement.
The following distribution shall be
used as a basis when entering into the Agreement:
|
Professional circle/institute |
% creditation |
|
|
|
|
|
|
|
|
|
|
|
|
The final distribution shall be
shown on the candidate’s application for presenting himself/herself for the PhD
exam.
SECTION 7 FINAL PROVISIONS
This Agreement (Part B) has been
entered into within the framework of current rules and guidelines relating to
the training of researchers. The
original agreement documents shall be filed at the faculty.
______________________,
date _____/_____ 20_____.
______________________ _______________________ _______________________
PhD candidate Main
supervisor basic unit/institute
________________________ _______________________
Joint-supervisor basic unit/institute
________________________ _______________________
Joint-supervisor basic unit/institute
AMENDMENTS
TO AND PRECISE DEFINITIONS OF THE AGREEMENT
The
following amendments/precise definitions have been included in the Agreement:
________________________,
date _____/_____ 20_____.
______________________ _______________________ _______________________
PhD candidate Main
supervisor basic unit/institute
________________________
Joint-supervisor
________________________
Joint-supervisor
AGREEMENT RELATING TO INCLUSION IN THE ORGANISED
TRAINING OF RESEARCHERS
AT
THE
THE AGREEMENT CONSISTS
OF PARTS A, B AND C
PART C: AGREEMENT BETWEEN
EXTERNAL INSTITUTIONS AND THE UNIVERSITY RELATING TO THE IMPLEMENTATION OF
TRAINING FOR RESEARCHERS
If cooperation has been entered into with two external institutions (a
funding institution and an institution providing a place of work), an agreement
shall be entered into for each of the institutions concerned.
SECTION 1 CONTRACTUAL PARTIES
This Agreement has been entered into
between:
_________________________________________________
the
_________________________________________________
PhD candidate
and
_________________________________________________
(external institution, company,
hereafter referred to as the External
Party)
It is assumed that the External Party is familiar with Part A and Part B of the Agreement.
SECTION 2 OBJECT AND DURATION OF
THE AGREEMENT
The object of this Agreement is to
ensure that the PhD candidate possesses satisfactory working conditions for the
implementation of his/her training for researchers and thesis. The Agreement determines the parties’
respective rights and obligations during the period covered by the Agreement.
The plan relating to training and
the thesis is contained in Part A:
General Selection Agreement.
This Agreement has the same duration
as the Agreement entered into between the PhD candidate and the university (cf.
Section 3 of Part A). The period covered
by the Agreement may be reduced if the PhD candidate voluntarily concludes or
is forced to conclude the university’s organised training for researchers before
the agreed date. In such cases each of
the parties shall apply for the orderly winding up of their obligations to the
other parties.
SECTION 3
COOPERATION BETWEEN THE PARTIES
The parties shall undertake to
cooperate closely in connection with helping to facilitate the candidate’s
training for researchers as mentioned in Section 2. The parties shall mutually undertake to keep
each other informed about all matters which could have a significant bearing on
implementation. All matters relating to the
parties’ obligations, as laid down in Section 4, which could affect the
implementation of the Agreement or the rights and obligations mentioned, shall
be drawn to the attention of the other party as soon as possible.
The parties shall undertake to cooperate
actively in order to find a solution to any problems which occur when the other
party has been informed about any information and matters mentioned in the
first subsection herewith.
SECTION 4
RIGHTS AND OBLIGATIONS OF THE PARTIES
The University’s rights and obligations are contained in the PhD regulations and in
Parts A and B of the Selection Agreement.
The External Party shall undertake to fund the training for researchers and to
ensure that the candidate has an adequate salary and employment conditions, so
that the candidate will have an overall training programme which corresponds to
the standard timeframe for the fulltime training of researchers, and so that
the entire training programme constitutes at least 50% of the hours worked. The
external party shall also undertake
to offer the candidate a place of work
with accompanying essential equipment.
If the candidate is provided with a place of work at the University, the expenses incurred in
this respect shall be included in the funding for the training for
researchers. If a salary/scholarship for
the candidate and operating assets are to be divided between the
If the External Party provides the candidate with a supervisor during
the period covered by the agreement, this shall be specified in the Selection
Agreement, Part B.
SECTION 5 EQUIPMENT
The PhD candidate shall have access
to essential equipment in order to undertake the research project, cf. Section
9 of Part A of the Agreement. A decision
about what constitutes essential equipment, and the funding of such, shall be
taken by the basic unit/faculty at the
University in consultation with the
External Party in connection with individual research projects. The basic unit(s)/institution(s) where the
candidate works shall be responsible for complying with these obligations. The
University and the External Party
shall, if necessary, negotiate an agreement relating to the provision of extra
funds for equipment and operating assets.
SECTION 6 SUPPLEMENTARY
PROVISIONS
During the period covered by the agreement
the candidate shall have his/her place of
work at:
_______________________________________________________
(institution)
_______________________________________________________
(department, basic unit, faculty)
During the period covered by the
agreement the candidate will have a requirement for special operating expenses
for the following purposes:
_________________________________________________________,
The total expenses incurred in
respect of training for researchers are estimated to amount to
NOK _____________, of which
_________________________________________(the
External Party) shall fund/make available NOK _____________.
SECTION
7 RIGHTS RELATING TO THE USE OF RESULTS,
ETC.
The University, the
Candidate and the External Party shall enter into a separate agreement
regulating the External Party’s
right to use the results of a PhD thesis.
The External Party may not stipulate conditions about the
non-publication of either the whole thesis or parts of it.
No
restrictions may be placed on the publication of a PhD thesis, except for
agreeing in advance to delay the date of publication so that the External Party can make a decision
about patenting/commercialisation.
SECTION 8 FINAL PROVISIONS
The parties may undertake amendments
or make additions to this agreement in accordance with a written supplementary
agreement. An attempt shall be made to
resolve any disputes relating to misunderstandings in respect of this agreement
by engaging in negotiations.
______________________________,
date _____/_____ 20_____.
______________________________ _________________________________
on behalf of the University PhD candidate
______________________________
on behalf of the External Party
AMENDMENTS
TO AND PRECISE DEFINITIONS OF THE AGREEMENT
The
following amendments/precise definitions have been included in the Agreement:
_________________,
date _____/_____ 20_____.
______________________________ _________________________________
on behalf of the University PhD candidate
______________________________
on behalf of the External Party
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Phd-Graden-Justert 130105.Doc